2025 Convocation Exhibitors
Our annual convocation is the perfect place to make a true connection with our members. NACPA is proud to be able to offer this annual event, not only as a space for members to learn, commune and connect with each other, but as a space where our members can meet with vendors who offer exemplary solutions for their specific Church Human Resources needs.
As a close-knit community, our members rely on each other for advice and referrals when choosing new vendors. When you attend NACPA convocation, you not only have the opportunity to create a bond with our attending members, your organization will also be represented, via attendee experiences and recommendations throughout the year, as other members come in need of your services.
Registration will open Sun April 27 at 1 PM. Exhibits can be assembled on Sun April 27 from 1 PM - 4 PM and can be dismantled after lunch on Tue April 29 (not provided as many off-campus options), though we warmly invite all exhibitors to attend the Social (6:30) and Banquet that evening at 7 PM.
Included in the exhibit fee is a 6’ x 30” skirted table, two chairs, full participation in non-breakout session event offerings, for two representatives of the exhibiting organization; including the opening reception, opening liturgy, morning prayer, two plenary sessions, Monday evening happy hour, two continental breakfasts, and the closing Awards Banquet Tuesday night. Only Exhibiting Vendors will receive the NACPA Attendee Contact List (End of Feb 1st Release)
Exhibitor/Sponsorship Rules and Regulations
- Exhibitors are responsible for booking their own hotel rooms, even if you are also a presenting speaker.
- While NACPA and its membership is thankful for support in any denomination, vendors wishing to attend NACPA Convocation must purchase an Exhibit Booth to gain admittance.
- Providing non-exhibiting sponsorship does not permit representatives of organizations to attend any part of NACPA Convocation, including events.
- Exhibitor Representatives are only allowed to attend breakout sessions of colleagues or partner clients with their approval.
- Only Exhibiting Vendors will receive the NACPA Attendee Contact List
- Exhibit Booth assignments will be released upon check-in and we will connect you with your shipped materials.
- You are not allowed to procure a table for yourself without specific authorization from Project Managers Jessica Randazzo or Jillian Green. If a booth is setup before this time, the booth will be dismantled and materials stowed in the locked NACPA office until the proper time. NACPA will not be held responsible or liable for any missing or damaged items due to this process.
Exhibit Hall Hours: See Exhibit Packet for specific times the booths must be staffed
Exhibit Set Up Sun 1:30 - 4 PM All boxes need to be retrieved by 3PM on Sunday, April 27th, the room will be locked an unavailable after this time until the conclusion of the Opening Ceremonies.
Sun 6 PM - 8 PM
Mon 7:00 AM - 5:30 PM (Exhibit Hall Social Mon Evening 5 - 5:30 PM)
Tue 7:00 AM - 2:45 PM (Exhibit Hall Closes after second concurrent sessions begin after lunch, and pack up may begin for exhibitors)
CANCELLATION POLICY
NACPA 2025 Attendee Reservations may be canceled with a refund of fees paid less $700 upon receipt of cancellation prior to March 1, 2025. Due to contractual and other commitments made by NACPA, no refund will be made for cancellations received after March 1, 2025.
***By registering as a NACPA 2025 Exhibitor and or Sponsor, you agree to these terms and conditions.
Details of the 2025 Exhibitor/Sponsor Registration Process
Registration Fee $2500:
Included in the exhibit fee is a 6’ skirted table, two chairs, full participation in program event offerings for two representatives: including Opening Liturgy followed by the Sunday Social and Opening, both Morning Prayers and Plenary presentations, Monday Happy Hour, two continental breakfasts, and the Tuesday evening Social and Closing Awards Banquet.
Exhibitor Registration will open Sun April 27 at 1 PM. Exhibits can be assembled on Sun April 27 from 1 PM - 4 PM and can be dismantled after we return from lunch on Tue April 29 (lunch not provided as many off-campus options). We warmly invite all exhibitors to attend the Tuesday Social (6:30) and Banquet Awards Dinner that evening 7 - 9 PM.
Registration Form Sections:
- Exhibit Booth & Representative Information
- $2500 - Includes booth and two Reps (Includes Banquet Dinner)
- Optional: $200/ea additional Rep (includes Banquet Dinner)
- Optional: $75 for electricity at booth
- Organization Contact/Description and Main Office Information
- Sponsorship Tiers and Special Selections
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DIAMOND: Contributions of $10,000 or more
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PLATINUM: Contributions between $5,000 - $9,999
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GOLD: Contributions between $2,500 - $4,999
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SILVER: Contributions between $1,000 - $2,499
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FRIEND: Contributions between $250 - $999
- Liturgy Bus Sponsorship - $1000 (1 Available)
- Printed Program Ads
- Full Page Ad in 2025 Printed/Digi Program (onsite Exhibitor) - $250.00
- Half Page Ad in 2025 Printed/Digi Program (onsite Exhibitor) - $155.00
- NACPA App Presence
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(3 Avail.) Page Banners - perpetually at the top of the Speaker, Attendee Directory or Sessions pages- allows for direct click through to your App/Exhibit Booth and an ROI data report post convocation. - $250.00
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(1 Avail.) Featured Exhibitor Exposure on Main App Page - Be recognized along with our Top Tier Supporters. Direct link to your App Exhibit Booth. - $700.00
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(3 Avail.) Push Messaging - 2 per purchase, one purchase per exhibitor - Send a specific message directly to all attendees. A great way to advertise a booth raffle or event you are hosting. Craft messages to be sent at the Monday AM Break and one for the Tuesday AM Break. - $200.00
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(2 Avail.) App Game Sponsorship - NEW GAMES IN 2025! Receive a banner ad linking attendees to the out of app game and recognition within the game itself. You'll also be recognized at our Closing Awards Banquet - $500.00
- Event Attendance RSVP and Banquet Dinner Entrees (If a person other than the on-site representatives is completing the form, this section can be passed through and the on-site reps will be invited to RSVP separately)
- Banquet Dinner Options
- ROSEMARY CHICKEN: Yukon Mashed Potato, Ratatouille, and Fine Herb Sauce
- PRIME RIB: Wild Mushrooms, Potato Hash, Asparagus, Horseradish Cream, and Au Jus – all prime rib will be prepared medium
- Vegetarian - WILD MUSHROOM RAVIOLI: Crispy Mushroom, Parmesan Cream, and Chives
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